Generative AI Policies

Declaration of Generative AI and AI-assisted Technologies

This policy aims to ensure the ethical, transparent, and responsible use of generative artificial intelligence (AI) and AI-assisted technologies in the editorial and publication processes of OKARA: Jurnal Bahasa dan Sastra. It applies to all parties involved in the publication process, including authors, reviewers, and editors. The use of AI must not compromise research integrity, publication ethics, confidentiality, intellectual property, or the originality of human scholarly contributions.

For Authors

Authors may use generative AI tools and AI-assisted technologies in manuscript preparation, provided that their use is responsible, transparent, and subject to human supervision. Authors must disclose any use of such tools upon submission, specifying the tool or service, its purpose, and the extent of human review and editing. The disclosure statement must be included in the manuscript before the reference list. Authors must carefully verify AI-generated outputs for accuracy, completeness, and potential bias and ensure that the manuscript reflects their own intellectual contributions. AI tools must not replace authors' critical thinking, analysis, interpretation, or scholarly judgment and must not be listed as authors or co-authors. The use of AI to create or modify images and illustrations is permitted only when it does not misrepresent or alter the underlying scientific information. If AI is used as part of the research methodology, its application must be explicitly described in the Methods section.

Authors may use the following format for their AI disclosure statement:

During the preparation of this work, the author(s) used [NAME OF TOOL/SERVICE] for [SPECIFY PURPOSE, e.g., grammar checking, improving readability, translation, or structuring ideas]. Following the use of this tool/service, the author(s) reviewed, verified, and revised the content as necessary and take(s) full responsibility for the published article.

Authors remain fully responsible and accountable for their work, including:

  • Verifying the accuracy, completeness, and impartiality of AI-generated outputs;
  • Reviewing, editing, and adapting AI-assisted content to ensure that the manuscript reflects their original scholarly contributions, analysis, and interpretation;
  • Ensuring transparent disclosure of AI use and any other relevant tools or sources;
  • Protecting data privacy, intellectual property, confidentiality, and other applicable rights when using AI tools.

For Reviewers

Reviewers must maintain strict confidentiality regarding all manuscripts assigned for peer review. They must not upload, share, or disclose any part of a manuscript or related confidential materials to external generative AI tools or third-party AI systems. They must not use AI systems to evaluate confidential manuscript content, generate peer-review reports, or formulate recommendations. Reviewers remain fully responsible for the accuracy, integrity, and quality of their evaluations.

For Editors

Editors must maintain the confidentiality of all submitted manuscripts, decision letters, and related materials and must not upload confidential content to external generative AI systems. Editorial decisions, peer-review assessments, and judgments of scholarly merit must remain under human responsibility and must not be delegated to AI systems. AI-assisted technologies may be used for limited technical or administrative purposes, such as manuscript formatting checks, similarity screening, data integrity checks, and reviewer matching, provided that these activities remain under human supervision. Final editorial decisions and publication responsibilities rest solely with the human editors.