AI TOOLS USAGE POLICY

Introduction

El Nubuwwah: Jurnal Studi Hadis acknowledges the transformative capabilities of Artificial Intelligence (AI) in academic publishing. From enhancing linguistic clarity to aiding in data analysis and automating components of content preparation, AI technologies can offer substantial benefits to authors and researchers working in the field of Hadith studies. However, their use must be carefully regulated to preserve academic integrity, originality, transparency, and accountability.

This policy articulates the journal's stance on the ethical and responsible deployment of AI tools in the preparation of manuscripts submitted to El Nubuwwah: Jurnal Studi Hadis. It aims to provide clarity, minimize ambiguity, and remain aligned with the Committee on Publication Ethics (COPE)'s Core Practices and its ongoing discussions regarding AI in editorial and publishing processes.

Definition of AI Tools

For this policy, AI tools refer to software, platforms, or systems that leverage artificial intelligence methodologies—such as machine learning (ML), natural language processing (NLP), or deep learning—to generate, edit, translate, summarize, or analyze textual, numerical, visual, or audio content in academic contexts.

Examples include but are not limited to:

Generative language models such as ChatGPT, Gemini, Claude, and other large language models (LLMs)
Writing and editing tools like Grammarly, DeepL Write, and Quillbot
AI-driven software for data analysis and visualization
AI systems for creating figures, graphs, or statistical representations
AI-based tools for literature reviews and citation generation, including tools used to search or cross-reference hadith databases and takhrij (chain-of-transmission) sources

Acceptable Use of AI Tools

Authors may employ AI tools for certain limited purposes, provided the following conditions are strictly adhered to:

Permissible Uses:

Correcting grammar, spelling, and punctuation (including Arabic transliteration conventions used by the journal)
Enhancing clarity, tone, or writing style
Formatting references and citations
Conducting preliminary literature searches
Supporting (but not replacing) statistical modeling or analysis
Creating visual aids or illustrations, if ethically sourced and critically reviewed

Prohibited Uses:

AI tools must not be employed to:

Generate entire manuscripts or significant portions of original content without appropriate attribution and human oversight
Fabricate or falsify data, findings, hadith texts, chains of transmission (sanad), or visuals
Translate scholarly content — including translation of Arabic hadith texts, matn, or classical sources — without human verification by a qualified reader
Summarize or paraphrase existing literature in ways that constitute plagiarism
Produce content that infringes upon copyright or uses third-party materials without authorization
Generate or verify hadith authenticity gradings (sahih, hasan, da'if, etc.) as a substitute for the author's own scholarly analysis and reference to recognized 'ulum al-hadith methodology

Author Responsibilities

Authors bear full responsibility for all content submitted to El Nubuwwah: Jurnal Studi Hadis, including materials created or refined with AI assistance. Authors must:

Ensure the accuracy, originality, and trustworthiness of AI-generated content
Prevent and identify instances of plagiarism, bias, hallucination, or factual inaccuracies — with particular caution regarding AI-generated citations of hadith collections, transmitter biographies (rijal), and classical commentary
Properly cite and acknowledge any external data, materials, or AI-suggested sources
Assume full accountability for any errors, ethical breaches, or misrepresentations resulting from AI use
Rigorously review and revise AI-generated output to meet the disciplinary standards of Hadith studies

Authorship and AI

AI tools are not eligible for authorship or co-authorship under any circumstances. Authorship is reserved exclusively for individuals who have made substantial intellectual contributions to the work and can be held accountable for its content.

Listing AI tools as authors, contributors, or co-authors in any form (including author notes or contribution statements) is strictly prohibited and may result in rejection or retraction.

Disclosure Requirements

Authors must provide full, transparent disclosure of AI usage beyond the permissible categories. Disclosures must include:

The name, version, and developer of the AI tool
A concise explanation of its purpose and the extent of use
A statement affirming the authors' full responsibility for all AI-assisted content

Placement of Disclosures in Manuscripts

Depending on the nature of AI tool usage, disclosures must appear in one or more of the following sections:

Methods Section. If the tool was used in data analysis, figure creation, programming, or other research processes.

Acknowledgments Section. If the tool was employed to enhance language, translation, or formatting.

Dedicated Statement Section. Authors are encouraged to include a separate section titled "Declaration of AI Tool Usage," with language such as:

"During the preparation of this manuscript, the authors utilized [insert AI tool name, version, and developer] for [describe purpose and extent of use]. All AI-generated content was thoroughly reviewed and revised by the authors to ensure factual accuracy and academic quality. The authors accept full responsibility for the content and integrity of this manuscript."

Editorial and Peer Review Oversight

Editors and reviewers will assess disclosures regarding AI usage during their ethical and methodological evaluation of submissions. If undisclosed or inappropriate AI use is suspected, the editorial team may:

Request clarification or revisions from the author(s)
Reject the manuscript
Initiate a formal investigation or refer the matter to the author's institution if ethical misconduct is suspected

El Nubuwwah: Jurnal Studi Hadis does not rely solely on automated tools to assess AI-generated content. All evaluations are subject to human judgment, expert review in Hadith sciences, and direct communication with authors.

Consequences of Non-Compliance

Non-adherence to this policy may result in:

Immediate rejection of the submission
Post-publication retraction
Formal notification to the author's affiliated institution
Prohibition from future submissions in cases of severe or repeated violations

Appeals and Dispute Resolution

Authors who disagree with editorial decisions regarding AI use may submit a formal written appeal to the Editor-in-Chief. Appeals must clearly articulate the grounds for dispute, include supporting evidence, and reference the relevant sections of this policy. An internal ethics committee will review appeals or, if warranted, refer them to an independent COPE advisor.

Use of AI by the Editorial Team

El Nubuwwah: Jurnal Studi Hadis does not employ AI tools to autonomously determine editorial or peer-review outcomes. Any future use of AI by the editorial team will be transparently disclosed and accompanied by human oversight and final decision-making authority.

Policy Updates and Author Guidance

This policy will be periodically reviewed and updated to reflect evolving AI technologies, emerging ethical concerns, and best practices in scholarly publishing. Authors are advised to consult the most recent version of this policy before submission and to seek clarification from the editorial office if uncertain about compliance.

El Nubuwwah: Jurnal Studi Hadis encourages the responsible adoption of innovative technologies while remaining steadfast in its commitment to academic rigor and ethical publication standards, particularly given the sensitivity of accurately representing hadith texts and their chains of transmission.